Overview of DOE Systems for New Staff

Here's a PPT that shows all DOE systems that charter staff has access to: DOE Systems Oct 2024.pdf

In order to get access to any DOE system (or DOE's Infohub), you first must have a DOE email. Follow the directions below on how to get a DOE email and then subsequently access to any other system.

Start with Galaxy (https://mygalaxy.nycenet.edu/):

To receive a DOE email, please work with your principal or Galaxy table maintainer (usually a director of operations) to be added to your schools' table of organization (TO) in Galaxy. DOE credentials are auto generated when staff members are added to the school's Galaxy TO. Once added to the Galaxy TO, staff members receive an email with assigned DOE credentials and password reset guidance to the personal email listed in Galaxy.

If you transition to a new charter school, your DOE email address will not follow you. The only exception is if you are transitioning within the same network of schools.

Every principal or TO Maintainer in Galaxy always has access to Galaxy and its functions. The principal or TO Maintainer needs to re-certify all other staff monthly or they will become Inactive in all DOE systems. The principal and any current table maintainers have the ability to designate additional table maintainers. If principal or TO Maintainer listed in Galaxy are no longer at the school - send us an email written by the Board Chair stating that you are the new principal and the Charter Schools Office will add you.

Next, log into your DOE email (https://outlook.office.com/owa/?realm=schools.nyc.gov):

DOE credentials are auto generated when staff members are added to the school's Galaxy TO. Once added to the Galaxy TO, staff members receive an email with assigned DOE credentials and password reset guidance to the personal email listed in Galaxy.

If you didn't receive the email after 24 hours after being added to the TO in Galaxy, your principal or TO Maintainer can look up your email address: in Galaxy, the principal or TO Maintainer will click on the face icon to the left of your name and click on View DOE Email Address in order to obtain your email address.

If you need support resetting your password, please see detailed instructions here: https://charterschools.mojohelpdesk.com/mc/knowledge-base/articles/303154

If you need SESIS access (https://sesis.nycenet.edu/userlogin.aspx):

Charter schools determine who has SESIS access by adding the relevant SESIS role to the user on the Galaxy Table of Organization (TO): Under Assign Roles, Charter Teacher - Special Education box needs to be checked. Please work with your Galaxy table maintainer (usually the principal or director of operations) to ensure they assign you the necessary permissions. You would then access SESIS using the same DOE credentials (same DOE user ID and password that you use for your email).

Please note that DOE email, Galaxy, and SESIS use the same DOE username and password. If you need support resetting your password: https://charterschools.mojohelpdesk.com/mc/knowledge-base/articles/303154. If you cannot log into any of the three, go back to your email, reset password and ensure that you can log into your email before trying Galaxy and/or SESIS. If you can log into one, but not all three, submit a ticket with screenshots showing this.

If you need ATS/CPS/FAMIS Access:

ATS: https://schools.ra.nyc.gov/

CPS: https://www.finance360.org/standalone/cps/Login.aspx?login=

FAMIS: https://www.finance360.org/famis/portal/login.aspx

Users must first be on their DBN’s Galaxy Table of Organization and have a DOE email.

Please fully complete these forms, signed by the principal or director of operations. https://www.cognitoforms.com/NYCDOECharterOffice/DOESystemAccessRequestForm

Submit DOE systems access requests for ATS, CPS, or FAMIS to SystemsAccess@schools.nyc.gov. Please note that you cannot do an online IDM submission for ATS, CPS, or FAMIS access. It will not process. You must email your forms to SystemsAccess@schools.nyc.gov.

If you are requesting access to ATS or ATSSUM, please also complete this form to be added to the RTE (formely WebConnect) access group: https://charterschools.mojohelpdesk.com/mc/knowledge-base/articles/315837

Please note that the username and password for ATS/CPS/FAMIS are different than your DOE username (email) and password.

If you need support resetting your ATS/CPS/FAMIS password, please see detailed instructions here (you must know your DOE username and password to log into the Password & Profile Management site): https://charterschools.mojohelpdesk.com/mc/knowledge-base/articles/315833

If you need to to obtain an Account Creation Code for NYC Schools Account (NYCSA) (and NYC School Bus app):

Your principal or TO Maintainer needs to assign you the Family Access Manager role in Galaxy: Under Assign Roles, School Functions - Family Access Management box needs to be checked.

You would retrieve the account creation codes here: https://www.nycenet.edu/FAM/Home/Login. Parents would use those to create a NYCSA account and once they have a NYCSA account, parents can also setup the NYC School Bus app.